We are working with a leading brand within the FMCG market as they are looking for an Executive Assistant to join their team on a 3-month contract. This role will suit an organised individual who is looking to join a fast-paced environment and have the experience to hit the ground running.

Core responsibilities will include:

• Managing the VP’s diary extensively, including organizing internal and external meetings across multiple time zones & locations
• Key co-ordinator of the planning cycle ahead of key company days
• Coordinating complex international itineraries & travel including booking flights & hotels
• Managing financial administration, e.g. processing purchase orders, invoices and expenses. Cost Centre administration including budget inputs, phasing and cost control
• Organizing team off-sites/events locally and across the region within budget constraintsCommunicating with internal & external parties, while exhibiting the highest degree of professionalism
• Assisting in the preparation of reports, presentation or meeting materials
• Compile & edit briefing materials and synthesize this information into executive summaries outlining key business & communication insights

Who we are looking for:

• An experienced Exec Assistant with 5+ years’ experience supporting at VP/Senior Director levels
• A clear passion for driving results you will be enthusiastic and eager to help wherever you can, and do whatever it takes to ensure progress
• Self-directed, take initiative & be proactive with excellent project management skills
• Super at communicating with great written and verbal communications skills with the ability to capture complex concepts & convey them in simple, meaningful language
• Customer focused with the ability to build strong relationships at all levels in the organisation and externally networked, collaborative and approachable
• You are digitally aware and very comfortable managing face to face and virtual meetings via Skype for Business video and phone conferencing and other platforms
• You are familiar with SAP Purchase to Pay, Online booking tools, Concur Travel & Expense and a plethora of other business Apps and online tools

For more information on the role, please reach out to Niamh Reddy, Senior Talent Manager on nreddy@alternatives.ie

Alternatives Group
The Art of Talent Solutions,
Passionate about people | Passionate about performance

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